Question: When does the Form I-9 need to be completed?
Answer: All new employees must complete Section 1 of Form I-9 on (or before) their first day of employment. Then, within three business days following their start date, they must submit acceptable proof of their identity and eligibility to work in the United States.
As for employers, you must complete Section 2 within those same three business days with the employee’s document(s). If the duration of the job will be fewer than three days, you must complete Section 2 no later than the first day of employment. Section 2 is generally done at the time the employee brings in their identifying documents, as it asks for specific information about these forms of identification. As a reminder, documents must be presented in-person, and the employer representative that reviews them must fully complete Section 2 of the form.
We recommend having your employees complete Section 1 via your paperless onboarding process, and the employers completing their portion electronically as well. Having these forms electronically helps employers to stay organized without having to keep track of many paper forms.
If you’re ready to move to a paperless onboarding process and don’t know where to start – we are here to help! Click the button below to schedule a discovery call to learn more.